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Resignation Letter

Acceptance of Resignation Letter is a Healthy Way of Showing that You are A Good Employer

Employment agreements set the floor for the terms and conditions of employment, but employers can also be required to follow certain laws pertaining to employee termination.

Most employers set the terms of employment in written employment agreements, which outline the employee’s rights, the obligations of the employee and the employer, and any restrictions on the employee’s ability to initiate or engage in a particular activity.


The resignation letter acceptance is very vital in your company’s operation. It should be included in a must-list in your HR. When the employee files a resignation letter, your company should also provide a response through the letter of acceptance. In this letter, you can confirm the resignation of your employee and cease the employment relationship. This will allow your company to relieve from obligation towards the resigning employee. You can read more about how to be a supportive employer through this link,

Sample of What to Include in the Resignation Letter of Acceptance

“It is with a heavy heart that I must accept your resignation letter. I appreciate all that you have done for the company, and I wish you all the best in your future endeavors. I would like to take this opportunity to thank you for your contributions to the company. Your hard work and dedication have been greatly appreciated. I wish you all the best in your future endeavors.”

This can be used in your acceptance letter. Through this, you would be able to communicate to your resigning employee that you are allowing him to separate from the company. Aside from that, you can also show that he is being appreciated and that his contribution to your company is valued. This will allow him to feel that you and your company is still being supportive. 

Take Action as an Employer 

It’s official; you have accepted a resignation letter from an employee. Whether you are relieved or saddened by the news, it is now time to move forward. As the employer, you must take the necessary steps to ensure a smooth transition for both the departing employee and the rest of the team.

Here are a Few Tips for Accepting a Resignation Letter:

1. Acknowledge the Resignation

The first step is to acknowledge the resignation. This can be done via email or in person. Thank the employee for their service and let them know you accept their resignation.

2. Draft a Separation Agreement

If you have not already done so, you will need to draft a separation agreement that needs to be signed by both parties. This document should outline the terms of the departure, including any severance pay or benefits. Be sure to have the employee sign and date the agreement.

3. Inform the Team

Once you have accepted the resignation, it is time to inform everyone about the separation of the particular employee. You must keep everyone informed. Do not keep them in the dark.